Sign documents
Ferdinand avatar
Written by Ferdinand
Updated over a week ago

📖 Table of contents

Signing a document is quick and easy with Yousign! Follow this guide to find out how to review your documents, confirm your identity and sign your document.

🎥 Discover steps in video:

Make sure you are in the right place! If you are signing with the Advanced Electronic Signature, read this article. If you are signing with the Qualified Electronic Signature, read this article.

Step 1: Access, review and upload your documents


Accessing, reviewing and uploading your documents is simple with Yousign, here’s how to :

Access your documents

If you have been asked to sign a document with Yousign, you will have received an email from us letting you know you can sign your document. To do this :

  • Open the email you received from us,

  • Click on “Access document”,

  • You will be redirected to the documents page.

Access your signature request

You can use the link in our emails at any time to retrieve the documents.
Documents remain accessible unless the sender deletes the request. If you have problems accessing the link at a later date after signing, please contact the sender.

Review your documents

Before signing any document, it is important to thoroughly read all the documents you will be signing. To review the documents :

  • Click on “Start”,

  • Scroll down to read all the documents,

  • You can see the fields you might be required to fill out and sign on the documents,

Mandatory fields are in red, whereas optional fields are in blue and signature fields are in green.

  • If you have a mandatory field, you will not be able to go to the next step if you haven’t filled it out. This could be :

  1. A text field, when the sender requires additional information from you. This could be in the form of a question or instructions. Simply click on the field and type your answer.

  2. A checkbox, when the sender wants to ensure the validation of information before you sign it. Simply click on the checkbox.

  3. Radio buttons, when the sender wants to ensure the validation of information before you sign it or choose one option out of several. Simply click on the radio button of your choice.

A mention field does not require any action from you, the signer. It will automatically be confirmed when the document has been signed.

Review your signature request

Decline to sign

This option is activated by the sender, therefore you might not have the option to decline to sign. If you do not have this option and you wish to decline to sign, contact the sender directly.

If after reviewing the documents you have been asked to sign you do not wish to sign them, you have the option to “decline to sign”. To do this :

  • Click “decline signature”,

  • Specify the reason in order to inform the sender why you do not wish to sign the document,

  • Click “decline to sign”,

  • By declining this signature, the signature process will be canceled and the sender will be informed.

Decline to sign

Upload your documents

You may have the option or be required to upload your own documents before signing. This allows the sender to collect additional information they may need from you, this could be a proof of address, an ID card,...

This option is activated by the sender, if you wish to upload a document but do not have the option to do so, contact the sender directly.

  • Other signers will not be able to see the documents you have uploaded.

  • You can upload documents that are PDF, JPG and PNG format.

  • The maximum allowed size per document is 25Mo.

To upload a document:

  • Click on "Click to upload" or drag and drop your document into the field.

  • If the document is mandatory, it will say "Required" in Red, if it is optional, it will say "Optional" in blue. You cannot proceed to the signing page if you have not uploaded the mandatory documents.

  • Once you have uploaded the required documents, click on "Sign".

Upload your documents

Please note: you cannot replace the documents you have uploaded once you have signed the documents, so make sure you have uploaded the correct files. If you have uploaded the wrong document, click "Replace".

Step 2: Sign your documents


When you are ready to sign your document, you could be required to authenticate yourself to confirm your identity. This is an optional step that is chosen by your sender. If your sender chooses a signature with an authentication code, you must enter it before you can sign your documents.

Sign without an authentication code

You will not be required to provide an authentication code. Therefore you will directly be able to sign your document.

Authentication code by email or SMS

You will be required to provide a 6-digit security code that you will have received by email or SMS.

  • Go to your email inbox or SMS inbox,

  • Look for an email or SMS from Yousign,

  • Enter the 6-digit authentication code,

  • You will automatically be redirected to the signing page.

Authentication code by email or SMS

If you don't receive the authentification code, please refer to this article to help you.

Once you have entered your authentication code or not, you will arrive at the signing page. The default signature is “swipe and sign”. Your sender can choose to give you the option to either “draw your signature” or “upload your signature”.

Swipe and sign

Swipe and sign is the default signature form. To do this :

  • Slide your mouse across the signature field or hold “enter” on your keyboard,

  • The document will be signed.

Swipe and sign

Draw my signature

You may also have the option to “draw your signature”. This allows you to reproduce your signature directly in the Yousign application. To do this :

  • Click “draw my signature” under the swipe and sign box,

  • Draw your signature by holding down the touchpad of your computer and drawing your signature,

  • If you make an error or are unsatisfied with your drawing, click “clear this signature”, you can redo your signature as many times as you wish,

  • Click “use this signature”,

  • Slide your mouse across the signature field or hold “enter” on your keyboard,

  • The document will be signed.

This is optional, you are not required to “draw your signature”. Drawing your signature is a legal representation of your signature.

Draw my signature

Upload your signature

You may also have the option to “upload your signature”. This allows you to upload your handwritten signature image directly into Yousign to sign your documents. To do this :

  • Click “Upload my signature”,

  • Select the file of your handwritten signature image,

  • Select “open”,

  • Slide your mouse across the signature field or hold “enter” on your keyboard,

  • The document will be signed.

You can upload images in JPG, JPEG, and PNG formats, with a maximum size of 5 MB. This is optional, you are not required to “upload your signature”.

Upload your signature

Download documents

Once the document is signed, you can download the signed documents. To do this:

  • Click on "Download documents" directly from the site after you have signed the documents.

Or from the email will have received from us confirming you have signed the

documents :

  • Click "Download documents".

Download documents
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