📖 Table of contents
Display a signer’s name or email address directly on your document, without asking them to type it again.
With Signer Name and Signer Email fields, the information is automatically filled using the signer details you already added to your Signature Request, Template, or Form.
What are Signer Name and Signer Email fields?
When preparing a Signature Request, Template, or Form, you can add two dedicated fields:
Signer Name
Signer Email
These fields:
Are assigned to a specific signer
Are automatically filled using the signer’s information
Are read-only (cannot be edited on the document)
Do not require any action from the signer
Like the Signature Date field, they are automatically completed and guaranteed to contain a value, since name and email are mandatory when adding a signer.
You can use them, for example, in:
Employment contracts
Sales agreements
Procurement documents
Compliance documents requiring clear signer identification
Add a Signer Name field
Open your Signature Request, Template, or Form in the document editor.
In the Fields panel, select the relevant signer.
Drag and drop the Signer Name field onto your document.
Click the field to open its settings.
Choose the name format:
Full name (default) – e.g. John Doe
First name only – e.g. John
Last name only – e.g. Doe
(Optional) Rename the field for easier identification (e.g. Employee Name or Buyer 1 Name).
The field cannot be resized, but you can move it anywhere on the page.
Add a Signer Email field
Open your Signature Request, Template, or Form in the document editor.
In the Fields panel, select the relevant signer.
Drag and drop the Signer Email field onto your document.
(Optional) Rename the field (e.g., Contact Email).
The field is automatically filled with the signer’s email address and cannot be resized.
Use these fields in Templates and Forms
You can add Signer Name and Signer Email fields to Templates and Forms.
When doing so:
Assign the fields to placeholder signers (e.g. Employee, Manager).
When creating a Signature Request from the template, the fields automatically display the actual signer’s information.
This allows you to standardize contracts while ensuring signer identification is always visible on the final PDF.
What does the signer see?
From the signer’s perspective:
The fields appear as static text.
They cannot edit them.
The fields are automatically completed when they sign.
The signer does not need to type their name or email again.
Update signer information
If you update a signer’s name or email in the Recipients section:
All related Signer Name and Signer Email fields are automatically updated.
This works both before and after sending the Signature Request.
The final signed PDF will reflect the signer's information associated at the time the signature is generated.
FAQ
Can signers edit their name or email in these fields?
No. These fields are read-only.
To change the displayed information, update the signer’s details in the Recipients section.
Can I resize these fields?
No. Their size is fixed. You can move them, but you cannot change their dimensions.
What happens if only a first name is available?
The field displays the available information.
For example, if you select Full name but only a first name is defined, only that first name will appear.
Can I change the font or style?
Yes. Signer Name and Signer Email fields support the same font settings as other text-based fields:
Font family
Font size
Color
Bold and italic variants